Policy and Procedures Index

INDEX

-A-

Academic Appeals, Student FB
Academic Information, Student FA
Academic Week iii
Access to Personnel Files DGA
Access to Student Records FC
Accidents/Injury Reports DHBB
Activities, Student FD
Admissions FA
Administration Evaluation DTA
Administrative Computer Center HD
Administrative Council BP
Advanced Standing and Credit By Examination FA
Advertising, College HB
Advisory Board - South Plains College - Lubbock BJ
Advisory Committees - TVO BK
Affirmative Action DA
- dissemination of policy DA
- grievance procedure (students and employees) DC
- monitoring DA
- non-discrimination policy DB
- officer, responsibility DA
- policy DA
Aid, Financial, Student FR
AIDS, Life Threatening Illness DBA
Americans with Disabilities DAA
Announcements, Posted on Campus FDB
Annual Public Notice of TVO Programs Available FQ
Annuity, Tax Sheltered DHN
Appointment Periods iii
Attendance Policy and Procedures FA
Auditing Courses FA
Audits, Internal CN

-B-

Bereavement Leave DHF
Bidding, Purchasing CB
Board of Regents BB
Bookstore HE
- book buy back HE
- hours of operation HE
- textbook adoption procedure HE
Budget, College CA
- distribution CA
- purpose and policy CA
- transfer of funds CA
Building Security DP
Business Cards HBB

-C-

Campus Mail Service HF
Campus Security HH
- how to contact HH
Catalog, College FA
Clubs and Organizations, Students FD
Collection of College Funds CO
- general information CO
- handling of college funds CO
College Advertising HB
College Budget CA
- distribution CA
- preparation CA
- purpose and policy CA
- transfer of funds CA
College Catalog FA
College Depository CK
College Keys DO
- control procedure DO
- key request form DOA-E
- lost or stolen keys DO
- replacement DO
- request and issue DO
- termination, transfer or leave of absence DO
College Logo HP
College Marquee HB
College Organizational Chart BA
College Post Office HF
- access to mail boxes HF
- campus mail service HF
- mail schedule HF
- outgoing mail service HF
- private mail service HF
College Property (loan and rental of equipment) CF
College Publications and Printing Policy GC
College Publicity HB
College Relations HB
College Smoking Policy GFA
College Stationery Policy HO
College Telephone System and Use CIA
College Travel CG
- meals and lodging CG
- mileage reimbursement CG
- monthly travel report CGC-E
- reimbursable and non-reimbursable expenses CG
- travel by college vehicles CG
- travel by rental or public conveyance vehicles CG
- travel involving student groups CG
- travel request form CGA-E
- travel requests and approval CG
- travel voucher CGB-E
- travel with overnight stay CG
- travel without overnight stay CG
College Vehicles HM
- cost of vehicle use HM
- pick up and return HM
- problems with vehicles HM
- requisition of vehicles HM, CG
- types of vehicles available HM
College Year iii
Communicable Disease Policy GG
Community Use of Recreational Facilities GE
Computer Center, Administrative HD
Conduct and Discipline, Student FF
Conduct, Employee DDE
Conflict of Interest CD, DFJ
Continuing Education HC
- evening college credit courses HC
- industrial start up HC
- vocational short courses HC
Contract Periods, Personnel iii
Copy Center HL
Corrective Action, Employee DDD
Course Load, Students FA
Credit by Examination FA
Crisis Management Plan GB

-D-

Dean of Admissions and Records BED
Dean of Continuing Education and Distance Learning BEC
Dean of Health Occupations BEE
Dean of Instruction BEA
Dean of Technical Education BEB
Depository, College CK
Development, Staff DK FUTURE
Directory Information, Students FC
Disability Policy DHC
Disadvantaged Student Services FP
Disciplinary Procedures, Students FF
- emotionally disturbed students FI
Disposal of College Property CL
Dress, Personal Appearance DDF
Due Process (dismissal) DDC

-E-

Emotionally Disturbed Students FI
Employee Exit Reports DXU-E
Employee Handbook DQA
Employee Service Awards DUA
Employee Substance Abuse Policy DEA
Program implementation DEA
Employment Procedures DF
- advertising positions DF
- affirmative action reporting DF
- affirmative action response letter DFD-E
- application for classified positions DFG-E
- application, part-time teaching DFH-E
- classified and service personnel DF
- employment application - administrative,
- instructional DFE-E
- employment objectives DF
- employment restrictions regarding
- nepotism DFI-E
- full-time academic and professional personnel DF
- interviews DF
- part-time faculty DF
- personnel requisitions DFA-E
- recommendation for employment DFB-E
- screening of applicants DF
- supplement to professional applications DFF-E
Employment Outside South Plains College DL
Employment Status Definitions DFL
Equipment, Service and Repairs CC
Evaluation of Personnel DTA
- Administrators and Supervisors DTA
- Secretaries and Clerks DTC
Executive Council BO
Exit Report, Employee DXU-E

-F-

Facility Rental Policies GE
Faculty Publicity Files HB
Financial Aid, Students FR
Firearms HHA
Food and Drinks in Class Rooms and Laboratories DY
Food Service, Levelland Campus HJ
- faculty and staff utilization HJ
- kinds of services HJ
- special events coordinator HJ
Fringe Benefits DH
- sick leave DHA
- accumulation of sick leave DHA
- bereavement leave DHF
- compensation for sick leave DHA
- deductions charged to sick leave DHA
- disability policy DHC
- eligibility for sick leave DHA
- group insurance DHM
- jury duty DHL
- maternity leave DHD
- military leave DHJ
- notification of absence DHA
- personal leave DHE
- personal leave during commencement DHE
- professional leave DHG
- social security DHOA
South Plains College pension trust fund DHNA
- tax sheltered annuity DHN
- vacation - twelve month employees DHKA
- workmen's compensation and sick leave DHB
Funds, Collection of College CO
- general information CO
- handling of college funds CO
Funds, Transfer of CA

-G-

-H-

Health and Wellness Services HI
- hours HI
- location HI
- philosophy HI
- services HI
Holidays DRB
- breaks DRA
Honors, Students FA
Housing Policy, Students FO, FA

-I-

-J-

Joint Property Rights CH
Jury Duty DHL

-K-

Keys, College DO
- control procedure DO
- key request form DOA-E
- lost or stolen keys DO
- replacement DO
- request and issue DO
- termination, transfer or leave of absence DO

-L-

Learning Center FT
Leaves of Absence DHH
- bereavement leave DHF
- maternity leave DHD
- military leave DHJ
- personal leave DHE
- personal leave during commencement DHE
- professional leave DHG
- sick leave DHA
Library HA
Loan and Rental of College Equipment CF
Loans, Student FR
Logo, College HP
Long Distance Telephone Calls CIA

-M-

Mail Boxes, Access To HF
Mail Schedule, College Post Office HF
Mail Service, Campus HF
Maintenance/Custodial Services HG
- contact for service HG
- emergencies HG
- repairs and physical plant services HG
- work request form HGA-E
Marquee, College HB
Maternity Leave DHD
Media Relations GA
Medical Retirement Benefits DIC
Military Leave DHJ

-N-

News and Information HB
- advertising HB
- college marquee HB
- college publicity HB
Non-Work Study Program FR

-O-

-P-

Parking and Traffic HH
Parking Permits DN
Part-Time Secretarial and Clerical Information DQG, DQH
Payroll (Salary Payments) Information DR
Payroll Deductions DHOA
Payroll/Personnel Actions DHP
Pension Trust Fund DHNA
Personal Leave DHE
Personnel Files DG
- access to personnel files DGA
- location of personnel files DGA
- personnel handbook DQA
Photography Service HQ
Post Office, College HF
- access to mail boxes HF
- campus mail service HF
- mail schedule HF
- outgoing mail service HF
- private mail service HF
Posting Announcements On-Campus FDB
President BC
Private Gain, Use of College Facilities, Equipment, etc. CD
Probation and Suspension , Student FA
Professional Leave DHG
Property, College, Removal from Campus CF
Property, Disposal of CL
Property Rights, Joint CH
Provost BI
Publications and Printing, College GC
Publicity, College HB
Purchasing Policies and Code of Ethics CB
- authorized purchases CB
- conflict of interest CB
- expenditure of funds CB
- invoice approval CB
- price quote/bid certificate CBB-E
- procedures CB
- receiving of merchandise/payment/inventory CB
- responsibility CB
- request for bids/quotations CB
- request for pre-payment form CBC-E
- request for reimbursement form CBD-E
- requisition to purchase/purchase order form CB, CBA-E
- special purchasing policies CB
Purchase Order/Requisition Form CB, CBA-E

-Q-

-R-

Records Management Program CM
Records, Personnel DGA
Recruitment, Student HT
Registration, Admissions FA
Removal of College Property from Campus CF
Rental of College Facilities GE
Repairs, Campus Facilities HG
Requisition/Purchase Order Form CB
Retirement Policies DI
- medical benefits following retirement DIC
- optional retirement program DIB
- pension trust fund DHNA
- retirement DIC
- retirement awards DIDA-E
- retirement recognition DID
- retiree use of college facilities DIE
Recreational Facilities, Community Use GE

-S-

Salary Payments DR
Safe Work Environment DHBA
Scholarships, Student FR
Secretaries, Clerks, Evaluation DTC
Security, Building DP
Security, Campus HH
Senior Citizen Benefits GH
Service and Repairs to College Equipment CC
Severe Weather Procedures HK
Sexual Harassment, Employees DDA
Sexual Harassment, Students FH, DDA
Sick Leave DHA
- accumulation of sick leave DHA
- compensation for accumulated sick leave
- at retirement DHA
- deductions charged to sick leave DHA
- eligibility for sick leave DHA
- notification of supervisor DHA
Smoking Policy GFA
Solicitation/Distribution DZ
Social Security DHO
Staff Development DK FUTURE
Stationery, College Policy HO
Student Activity Calendar FDA
Student Activities FD
Student Grievance Procedure FM
Student Information F
- activities FD
- admissions and registration FA
- advance standing and credit by examination FA
- conduct and discipline FF
- counseling FS
- disadvantaged student services FP
- financial aid FR
- food service HJ
- grievance procedure FM
- health services FN
- housing FO
- learning center FT
- loans FR
- organizations FD
- records, student FC
- sexual harassment policy FH
Student Recruitment HB
Substance Abuse Policy DE, FG

employees DE
students FG

Support Services H
- administrative computer center HD
- bookstore HE
- campus security, Levelland HH
- college post office HF
- college relations HB
- college vehicles HM
- continuing education HC
- copy center HL
- food service, Levelland HJ
- health/wellness services, Levelland HI
- library HA
- maintenance and custodial services, Levelland HG
Suspension and Probation, Students FA

-T-

Tax Sheltered Annuity DHN
Telephone System Use Instructions CIA
Termination Report DXU-E
Texas Academic Skills Program (TASP) FW
Texas Teacher Retirement System DIA
Textbook Adoption Procedure HE
Traffic, Parking HH
Transfer of Credit, Students FA
Travel Policies and Procedures CG
- meals and lodging CG
- mileage reimbursement CG
- monthly travel report (Technical division) CGC-E
- reimbursable and non-reimbursable expenses CG
- travel by college vehicles CG
- travel involving student groups CG
- travel rental or public conveyance vehicles CB
- travel request form CGA-E
- travel requests and approval CG
- travel voucher CGB-E
- travel with overnight stay CG
- travel without overnight stay CG

-U-

University Interscholastic League (UIL)
- assignments and responsibilities DM
Use of College Facilities CD

-V-

Vacation, Twelve-Month Employees DHKA
Vehicle, College HM
- cost of vehicle use HM
- pick-up and return HM
- problem with vehicles HM
- requisition of vehicles HM, CG
- types of vehicles available HM
Vendors, Purchasing CB
Vice President for Academic Affairs BE
Vice President for Finance and Administration BD
Vice President for Student Affairs BEEA

-W-

Withdrawals, Student FAA
Work Place Violence HHA
Work Request Form HGA-E
Workmen's Compensation and Sick Leave Policy DHB

Amendment: Replace Index
Authorized by: Executive Council
Nature of Revision: Content
Date Issued: