Satisfactory Academic Progress (SAP)

Financial Aid Satisfactory Academic Progress Policy (SAP)

The SPC Financial Aid Satisfactory Academic Progress (SAP) is separate and stricter than SPC Admissions and Records Academic SAP requirements. The Financial Aid Transcript located in TexanConnect includes the calculations from this policy.

 

Requirements of SAP

In order to receive financial aid, all three of the following criteria must be met:

  1. GPA - Earn and maintain a cumulative grade point average of a 2.0 or above;
  2. Pace - Maintain a pace of at least 67% (cumulative number of credit hours earned divided by the cumulative credit hours attempted as calculated on the Financial Aid Transcript);
  3. Maximum Timeframe - Graduate with no more than 150% of the credit hours required for your declared major. This limit includes all college-level course(s) a student attempts, even if the student uses their own resources.

SAP is calculated at the conclusion of each semester. A student who falls below this criteria may reestablish eligibility by meeting the SAP requirements after successfully completing subsequent semesters.

Financial Aid Warning

The first time a student fails to meet the SAP criteria, they will be placed on Financial Aid Warning. During the Warning period, a student will continue to qualify for financial aid for one semester. In order to be removed from the Warning status, all three of the SAP criteria must be met.

Financial Aid Suspension

Failure to meet the SAP criteria while on Financial Aid Warning will result in Financial Aid Suspension. While on Suspension, a student will not be eligible for work-study, grants, or loans from the Financial Aid Department. Students may enroll in classes for the next semester, but must pay all expenses. In order to be removed from the Suspension status, all three of the SAP criteria must be met.

Notification of Status

SPC will notify students of their financial aid status in the following ways:

  • On TexanConnect
  • Via emails sent to the student's SPC email account  

 Repetitions, Remedial Courses, Withdrawals, and Incompletes

  • Only the latest grade for a repeated course is calculated in the cumulative GPA
  • All repeated coursework will be counted in the pace and against the 150% credit hour limit
  • If otherwise eligible, a student may receive financial aid for a maximum of 30 attempted credit hours in remedial course work. Once the 30-credit-hour maximum is reached, additional remedial credit hours will not be used to calculate the award amount
  • Remedial hours are not included in the calculation of the 150% credit hour limit, the completion rate, or in the cumulative GPA calculation 
  • Grades of W, X, F, and I will be counted as hours attempted but will not be counted as hours successfully earned

Transfer Students

Course credit from another institution that is accepted and officially transcribed as transfer credit by SPC will count toward the 150% maximum calculated hours as well as the pace. Grades from other schools are not considered in SPC's Financial Aid SAP policy.

Financial Aid Appeal Procedure

Students may appeal Suspension status by submitting an appeal packet. Appeal forms may be picked up at any SPC Financial Aid Office or any SPC Student Support Center. You may also CLICK HERE for the Financial Aid Appeal FormThe appeal packet must be complete before submission. Incomplete packets will not be considered. The decision of the Appeal Committee is final with no opportunity to meet with the Committee members in person or by telephone.

Financial Aid Appeal Packet consists of:

  • Financial Aid Appeal Form (available on the SPC website or at the SPC Financial Aid Office or any SPC Student Support Center);
  • A typed, personal statement that includes an explanation of the circumstances, what has changed, and the student's academic goals and specific plans to achieve them.

Only one appeal will be reviewed in any given semester. The deadline to turn in an appeal is two months after the first class day of the semester in question (15 days after the first class day for summer semester).

Financial Aid Probation

A student with an approved financial aid appeal is on Financial Aid Probation. The requirements for continuing on Probation are:

  • Complete an Academic Plan with an Advisor in the Advising and Testing Center. This plan will determine how many semesters it will take to be meeting Satisfactory Academic Progress.
  • Successfully complete all coursework while on Probation. This means the student cannot withdraw, be dropped from, or fail any course while they are on an Approved Appeal Status.
  • Maintain a minimum GPA of 2.5 every semester during the Approved Appeal semesters.

Failure to meet the requirements above will result in a status of "Aid Terminated." Students with an "Aid Terminated" status are not allowed to appeal again. They must regain a Satisfactory status on their own in order to receive financial aid again at SPC.

Appeals and Change of Major

Students who have reached 150% of the hours required for their major may appeal to continue to receive financial aid if the student is changing their major. This Change of Major must show that the student would no longer have reached the Maximum Timeframe when only the hours for the new major are used in the calculation.

Students who appeal because of Maximum Timeframe and Change of Major must meet the same requirements as any other student on Probation. These requirements are:

  • Complete an Academic Plan with an Advisor in the Advising and Testing Center. This plan will determine how many semesters it will take to be meeting Satisfactory Academic Progress.
  • Successfully complete all coursework while on Probation. This means the student cannot withdraw, be dropped from, or fail any coursework while they are on an Approved Appeal Status.
  • Maintain a minimum GPA of 2.5 every semester during the Approved Appeal semesters.

 

 

July  2018