Campus Assessment, Response and Evaluation (CARE) Team

Policy/ Procedure

South Plains College is committed to providing learning opportunities that are high quality, accessible, flexible and affordable in a learning environment that is innovative, stimulating, compassionate, safe, diverse and supportive of the community. On rare occasions the College may be required to respond to individuals who may be in crisis or whose mental, emotional or psychological health condition may directly threaten or disrupt the learning environment. The CARE Team has been created to provide a caring, confidential program of identification, intervention and response in order to provide students with the greatest chance for success.


The CARE Team is established to:

  • Monitor and/or provide a systematic response to situations involving individuals whose behavior or mental, emotional or psychological health condition may be disruptive or harmful to themselves or others in the College community or individuals who may pose a direct threat to themselves or to the health and safety of the members of the College community.
  • Provide recommendations regarding reasonable accommodations that may be provided to students with mental health issues to enable the student to remain safely in their educational program.
  • Provide a multi-disciplinary panel of medical, law enforcement and administrative professional to consider whether a student meets the standard to be involuntarily withdrawn from the College.


The CARE Team Committee consists of the Vice President for Student Affairs, Dean of Students, Dean of SPC Reese Center, Associate Dean of Students, Student Health Nurse, and the Director of Guidance and Counseling. The composition of the CARE Team may be adjusted as needed based upon the situation. This committee will meet bi-monthly and as needed.


Records created by the CARE Team relating to individual students are educational records protected in accordance with the Family Education Rights and Privacy Act (FERPA). Records are maintained in the Office of the Vice President for Student Affairs and requests for access and for release of information must be reviewed by the Vice President for Student Affairs.


Any employee of South Plains College who has concern for the well-being or safety of an individual or the College community, or who has reason to believe that an individual may pose a direct threat to themselves or the College community, may refer an individual to the CARE Team for assessment. To refer an individual to the CARE Team, the employee should complete and submit the CARE Team Referral Questionnaire found on the employee page of MySPC.


The CARE Team will conduct an individualized, informal assessment of a referred student’s present ability to safely participate in their educational program. This may include:

  • Consultation with administrators, faculty, staff and other students who may have witnessed or been impacted by specific behaviors of the student.
  • Consultation with the student, as well as family members if appropriate.
  • Consultation with mental health or other medical professionals as may be permitted by law.

As a result of the assessment, action taken may include:

  • Continue to monitor the situation
  • Refer the student to appropriate resources
  • Refer the student to the Dean of Students to consider possible violations of the Student Code of Conduct
  • Recommend changes to the student’s educational program or housing assignments
  • Encourage the student to consider taking a voluntary leave of absence
  • Administrative withdrawal of the student (The student will be afforded a hearing and appeal procedures as with any other administrative withdrawal. A student who is administratively withdrawn by CARE Team recommendation may not seek to reenroll or be readmitted to the College before the start of the next term. The student may only be reenrolled or readmitted to the College after confirmation by the CARE Team that the conditions that caused the withdrawal are no longer present. The CARE Team may require any documentation or evaluation that it deems necessary to consider the possible readmission re-enrollment. The student is not entitled to a hearing on the determination.)

Examples of Reasons for Concern

Abnormal behaviors are overt actions, omissions to act, or verbal or written statements, which would not be consistent with the actions or statements of a reasonable, prudent person under similar circumstances. This may include:

  • Changes in behavior (i.e. withdrawn, irritable, confrontational, depressed, angry),
  • Negative or disruptive attention seeking in the classroom that is viewed as problematic.
  • Threats to harm self or others.
  • Openly confrontational with faculty, staff and/or other students.
  • Passive/aggressive acting out


In dealing with students with emotional problems or abnormal behavior, there may be instances that are dangerous to the students or others. If a situation appears to be life-threatening or dangerous to others, Campus Police or 911 should be called. The police will determine if the student must be restrained or hospitalized.


Review of this student affairs policy/procedure will occur by February 15 of each year by the CARE Team with recommendations for revisions presented to the Dean of Students by March1.


Revised 2/18/2013

Approved by Executive Council