CGD VEHICLE AND BUS DRIVER POLICY

 

PURPOSE

This policy established the requirements that an employee must meet in order to qualify as a Vehicle Driver for a group of students or other groups of citizens as a representative for South Plains College and sets the standards for how the employee will be paid as a bus driver.

 

STANDARD DRIVER REQUIREMENTS

1. In order to be approved as a qualified driver for the College’s 42-passenger bus, an employee must meet the following requirements.
   1. Be at least 21 years of age in order to satisfy insurance requirements.
   2. Possess a good driving record with no more than two moving violations in the past 2 years, as required by insurance.
   3. Have no DWI or DUID convictions.
   4. Have a Class B CDL Driver’s License with Passenger Endorsement abd Air Brake Certification.
   5. Pass a driver background check.
2. In order to qualify as an approved driver for all other motor pool vehicles, an employee must meet the following requirements.
   1. Be at least 21 years of age in order to satisfy insurance requirements.
   2. Possess a good driving record with no more than two moving violations in the past 2 years, as required by insurance.
   3. Have no DWI or DUID convictions.
   4. Have a Class C Driver’s License.
   5. Pass a driver background check.
   6. Complete the online driver training video.

 

DRIVER RESPONSIBILITIES

1. Coordinate with the College employee or sponsor in charge of the trip as to departing times, stopping times, etc. in accordance with the rules and regulations set by the College and the Department of Public Safety (continuous hours driven, rest, etc.)
2. During periods of inclement weather, the vehicle driver will have final say as to whether or not it is safe to travel.
3. It will be the responsibility of the Driver to transport the group wherever they need to go during the entire trip.

 

PAYMENT AND REIMBURSEMENT PROCEDURES

1. An employee of South Plains College who serves as a vehicle driver will be paid as follows. Pay rates will be in effect regardless of which vehicle is being utilized.
   1. One-day trips - regular employee hourly rate and overtime hourly rate applies.
   2. Overnight trips – 16 hours paid per driver.
   3. Salaried Employees - not affected by hours.
   4. If two drivers are needed for one trip, pay rates apply for each driver.
2. The Driver will be provided a separate room at the same hotel as the group during any trip involving overnight stays.
3. The Driver will be reimbursed for meals on a per-diem basis according to College policy. Any meals provided with the group will be subtracted from the per-diem. Any meals provided by the hotel, restaurant or event will be subtracted from the per-diem. Example, “bus drivers eat free”. The per-diem will not be paid if the hotel/motel serves breakfast, unless the group is not present during serving times. Per-diem may not be requested for travel without an overnight stay.
4. In order to receive the per-diem meal reimbursement, the Driver must complete a Travel Expense Form (See CGA.E) and submit it to the Purchasing Office. The expense form must be signed by the Driver and approved by the administrator/faculty sponsor in charge of the group.
5. After all per-diem meals have been verified by the group sponsor, reimbursement will be issued by South Plains College to the Driver.

 

Date Issued: March 7, 2016

Approved: Executive Council