Privacy Policy:   CI.28


The purpose of the Privacy Policy is to clearly communicate privacy expectations to SPC information technology resource users. It will define standards for managing and enforcing security on any information stored or passing through SPC information technology resources or any personally owned or third-party device that may be connected to a state-owned resource.

Internal users should have no expectation of personal privacy with respect to SPC information technology resources. Information technology resources provided by SPC are owned by SPC and subject to state and SPC oversight. The use of SPC information technology resources may be monitored to manage performance, perform routine maintenance and operations, protect the integrity of SPC information technology resources, perform security reviews, and fulfill complaint or investigation requirements.


The Internal Privacy Statements apply equally to all individuals who use SPC information technology resources or connect personally-owned devices to SPC information technology resources. 

The Public Privacy Statements apply to members of the general public concerned about the types of information gathered and how that information is used.


SPC Internal Privacy: 

Electronic files created, sent, received, or stored on computers owned, leased, administered, or otherwise under the custody and control of SPC are the property of SPC. These files are not private and may be accessed by authorized SPC-IS employees and campus administration at any time without knowledge of the information technology resource user or owner. 

To manage systems and enforce security, SPC-IS may log, review and otherwise utilize any information stored on or passing through its information technology resource systems in accordance with the provisions and safeguards provided in the Texas Administrative Code § 202 (TAC § 202), Information Resource Standards. For these same purposes, SPC-IS may also capture user activity such as websites visited.

Third party and customer information has been entrusted to SPC for business purposes and all faculty and staff will do their best to safeguard the privacy and security of this information. Customer account data is confidential and access will be strictly limited based on business need.

SPC Website Public Privacy: 

SPC maintains the website and other SPC-owned or –hosted domains as a public service.

For site management functions, information is collected for analysis and statistical purposes. This information is not reported or used in any manner that would reveal personally identifiable information unless SPC is legally required to do so in connection with law enforcement investigations or other legal proceedings. 

For site security purposes and to ensure that the site remains available to all users, SPC uses software to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage which is strictly prohibited and may be punishable under applicable state and federal laws.

Approved by: Executive Council
Approval Date: February 12, 2018