HHI. Security Event Management

PURPOSE AND SCOPE

This protocol establishes standards for assessing, managing, and mitigating risks associated with campus events at South Plains College (SPC). It applies to all events held at SPC’s Levelland Campus and extension centers (Plainview Center, Lubbock Downtown Center, Reese Center, and Career and Technical Center). The goal is to ensure the safety of students, employees, and visitors while supporting lawful assembly, expression, and campus engagement as required under Texas Education Code §51.9315.

 

STANDARD EVENT RISK RUBRIC AND THRESHOLDS

Event Risk Rubric:

Risk Level	Description	Examples	Security Measures
Level 1 – Low	Small, routine, noncontroversial events with limited attendance.	Departmental meetings, club socials, lectures without public invitation.	1 campus police officer on standby, no venue modification required.
Level 2 – Moderate	Medium attendance or events open to the public, including invited speakers or performances with possible crowd management needs.	Athletic events, guest speakers, open community programs.	Minimum 2 officers present; crowd control plan required; coordination with Facilities for barriers and signage.
Level 3 – High	Events with large attendance (300+), political or controversial content, external group participation, or credible threat indicators.	Protests, counter-protests, high-profile speakers, concerts.	Command-level oversight; 4+ officers and mutual aid as needed; emergency operations liaison activated; pre-event briefing; possible venue relocation.

 

 

Thresholds for Police Staffing or Venue Relocation:

Threshold Category	Trigger	Response Requirement
Staffing Increase	Attendance >300; publicized political or social issue; alcohol present; night event.	Assign minimum 4 officers and one supervisor.
Venue Relocation	Overcapacity expected; inadequate egress routes; external protest proximity <150 ft; weather or safety infrastructure risk.	Relocate to designated “Alternate Large Event Site.” For Levelland Campus events, alternate site will be determined on a per-event basis during event planning. For extension centers, event may be cancelled or relocated to the Levelland Campus or unaffected extension center.
Event Postponement/Denial	Credible threat verified by law enforcement; venue structural integrity compromised; extreme weather.	Postpone or cancel with approval from the College President or designee.

 

AFTER-ACTION FINDINGS AND CONTINUOUS IMPROVEMENT

Following each major or high-risk event, the SPC Police Department (SPCPD) and the Emergency Operations Planning Committee conduct an After-Action Review (AAR) within 7 business days. Findings are presented to the Campus Safety Committee.

 

GUIDENCE ON DOXXING, THREATS AND HARRASSMENT

Definitions:

Doxxing: Publishing or sharing personal identifying information with intent to harass or endanger.

Credible Threat: Any communication or act that implies harm to individuals, groups, or property and demonstrates means or intent.

Targeted Harassment: Sustained conduct intended to intimidate or silence lawful participation in campus events.

Reporting and Response Process

1. Immediate Reporting: Students or staff report incidents via the SPC Police 24-hour line or Title IX Coordinator. Faculty or staff must forward digital evidence (screenshots, emails, posts) within 24 hours.
2. Assessment and Referral: SPCPD conducts threat assessment in coordination with the CARE Team. If intent or capability is verified, referral is made to local law enforcement or Texas Department of Public Safety (DPS) for joint response.
3. Protective Measures: Temporary safety escort or relocation for targeted individuals. Cybersecurity notification to IT for social media takedown coordination. Consultation with the Offices of Admissions and Records and Marketing and Communications regarding FERPA and speech protections.

Referral Thresholds to Law Enforcement

Incident Type	Referral Standard	Primary Agency
Online doxxing or data leak involving student/faculty addresses or contact info	Verified posting or distribution to 3rd-party site	Texas DPS Cybercrime Unit
Credible threat of violence, including named targets or weapon reference	Any specific threat identifying time, place, or method	SPC Police, Levelland PD, Hockley County Sheriff’s Office, Lubbock PD, Lubbock Count Sheriff’s Office, Plainview PD, Hale County Sheriff’s Office
Sustained harassment linked to campus event participation	Pattern over ≥3 incidents, or victim intimidation	SPCPD; referral to District Attorney if criminal intent shown

 

TRAINING AND REVIEW

Annual Security Risk Management Training for event coordinators and SPCPD officers.

Biannual review of risk rubric thresholds by the SPC Safety and Security Sub-committee of the Safety & Health Committee.

 

Interim Approval by Executive Council: October 15, 2025

Anticipated Approval by Administrative Council: November 5, 2025 

Anticipated Approval by Board of Regents: November 13, 2025